Schedule: Full-time
Term: Temporary
Wage: $20/hour
Reports to: Manager of Hospice Care and People and Culture Coordinator

Barrie Family Hospice of Elgin is more than a place—it’s a feeling. It’s where compassionate care meets comfort, where families find connection, and where every moment matters. We believe that end-of-life care isn’t just about health care—it’s about how we make people feel. It’s about creating an experience that honours the whole person: their story, their spirit, and the people they love.

Rooted in the heart of Elgin County and nestled among the trees, overlooking Waterworks Park, our cottage-like design features 10 beautiful private suites, cozy family spaces, and a peaceful, natural setting that invites quiet reflection, connection, and comfort. We’ll provide expert wrap-around care—managing pain and symptoms while supporting emotional, spiritual, and practical needs.

This isn’t just a job—it’s a calling. A chance to be part of something meaningful, to walk alongside people during life’s most sacred moments, and to help families simply be families again. Whether it’s a shared laugh around the harvest table, a sunset by the fire pit, or a favourite song played one last time, we are here to create space for love, comfort, and compassion.  Our noble purpose guides everything we do:  We support exceptional care at end of life.

If you believe in the power of presence, compassion, and human connection, we invite you to join us!

www.elginhospice.com

Position Summary:

The Administrative Assistant – Medical provides support to both the Manager of Hospice Care and the People & Culture Coordinator. This position will assist with administrative tasks in a clinical setting, HR-related support, volunteer coordination, and executive assistant duties.

This is a full-time, contract position funded through the Canada Summer Jobs program, running for the duration of the program (Summer 2026).

This role is perfect for students who are eager to learn, grow their professional skills, and contribute meaningfully to the day-to-day operations of a compassionate, community-focused organization. You will help keep the office running smoothly, support staff and volunteers, assist with scheduling and correspondence, and gain insight into healthcare administration, HR processes, and volunteer management, all while making a real difference in the lives of the people our Hospice serves.

Clinical Administrative Support

• Assist the Manager of Hospice Care with organizing clinical documents, forms, and files
• Help schedule appointments and coordinate meetings
• Prepare materials for team meetings, including agendas and minutes
• Support the tracking of staff training and orientation

Human Resources Support

• Assist the Manager of People & Culture with onboarding and orientation of new staff and volunteers
• Help maintain personnel and training records
• Support recruitment logistics, including posting positions, scheduling interviews, and communicating with applicants
• Assist with internal HR communications and documentation

Volunteer Coordination

• Support volunteer scheduling and communications
• Help maintain volunteer files and training documentation
• Assist with volunteer onboarding and orientation activities
• Support volunteer appreciation initiatives and events

Executive Assistant Support

• Prepare basic correspondence, reports, and documents for both managers
• Help manage calendars and schedule meetings
• Assist with meeting logistics and general administrative tasks
• Support both managers with day-to-day office organization and ad hoc projects
• Other duties as assigned

Qualifications:

*Applicants must meet Canada Summer Jobs eligibility requirements.

• Currently enrolled in a program such as Office Administration, HR, Health Administration, Social Services, Communications, or a related field is preferred
• Strong organizational skills and attention to detail
• Good written and verbal communication skills
• Comfortable using Microsoft Office (Word, Excel, Outlook)
• Friendly, professional, and able to interact with staff, volunteers, residents and visitors
• Ability to handle confidential information appropriately
• Eagerness to learn and take direction

With the JOB ID & Position in the subject line, email your resume to: jobs@employmentserviceselgin.ca

Equal Opportunity Employer Statement

Barrie Family Hospice of Elgin is an equal opportunity employer. We are committed to fostering an inclusive and accessible environment where all individuals are treated with respect and dignity. We welcome and encourage applications from people of all backgrounds, including but not limited to women, Indigenous peoples, persons with disabilities, members of visible minorities, and those of diverse sexual orientations and gender identities.

Application Acknowledgment

We thank all applicants for their interest in joining our team. Only those selected for an interview will be contacted. The posting will remain active until the position is filled.