Chippewas of the Thames First Nation, 320 Chippewa Road, Muncey ON
Hours:37.5 hours/week
Schedule: 8:30 am – 4:30 pm onsite
Wage: To Be Discussed

Summary:

Reporting to the Administration Officer, the Executive Assistant provides high-level administrative, operational, and strategic support to ensure the efficient functioning of the Administration Department and leadership team. This role serves as a key liaison between leadership, staff, community members, government representatives, and external stakeholders while maintaining the highest level of professionalism and confidentiality.

The Executive Assistant coordinates executive schedules, prepares reports and briefing materials, supports policy development and research initiatives, assists with financial and operational activities, and contributes to organizational planning and advocacy efforts. The successful candidate will possess strong organizational skills, excellent communication abilities, and a commitment to supporting the goals and priorities of Chippewas of the Thames First Nation.

Responsibilities:

• Manage calendars, schedules, appointments, meetings, and travel arrangements for leadership.
• Coordinate and prepare meeting agendas, minutes, briefing materials, and follow-up action items.
• Prepare reports, presentations, correspondence, speeches, briefing notes, and decision documents.
• Act as a liaison between leadership, community members, government officials, and external stakeholders.
• Assist with budgeting, accounts payable and receivable, financial reporting, and administrative processes.
• Coordinate events, workshops, training sessions, and community meetings.
• Conduct research and analysis on policy, legislation, governance, and issues impacting First Nations communities.
• Support the development, implementation, and review of organizational policies and procedures.
• Review documents and correspondence for accuracy, grammar, formatting, and completeness.
• Collaborate with departments across the organization to support operational goals and priorities.
• Participate in government relations, advocacy initiatives, and public communication strategies.
• Maintain strict confidentiality and safeguard sensitive organizational information.
• Support organizational planning, project coordination, and continuous improvement initiatives.
• Perform other related duties as assigned.

• Diploma or degree in Business Administration, Public Administration, Indigenous Studies, Political Science, or a related field.
• Strong understanding of First Nation governance, culture, traditions, and community priorities.
• Experience providing executive-level administrative support in a complex organizational environment. Knowledge of policy analysis, research methodologies, and government processes.
• Excellent organizational, time management, and multitasking skills. Strong written and verbal communication skills with the ability to prepare reports, policies, and briefing materials.
• Proficiency in Microsoft Office Suite and standard office software.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Strong analytical, critical thinking, problem-solving, and decision-making abilities.
• Ability to work independently and collaboratively within a team environment.
• Valid Ontario Class G Driver’s Licence and access to an insured vehicle.
• Must provide a satisfactory CPIC and Vulnerable Sector Check.

What Chippewas of the Thames First Nation Has to Offer:

• Comprehensive benefits for permanent employees, supporting health, dental, and overall well-being.
• Employer-matched pension plan to help build long-term financial security.
• Access to a confidential Family Employee Assistance Program (EAP) to support mental, emotional, and family wellness.
• Two-week holiday closure over Christmas and New Year’s, providing dedicated time to rest and recharge with family and community.

Chippewas of the Thames First Nation gives hiring preference to qualified Indigenous applicants, with first preference given to qualified Chippewas of the Thames First Nation Band Members. Applicants who wish to be considered under this preference are encouraged to self-identify in their application.

Interested applicants, please submit a cover letter, resume, three work related references, photocopies of education documents to: human.resources@cottfn.com

OR  320 Chippewa Road, Muncey, ON N0L 1Y0

Please indicate ” Executive Assistant, Administration” in your application.

We thank all candidates for applying; however, only those selected for an interview will be contacted. Accommodations are available on request (by email to human.resources@cottfn.com) for candidates taking part in all aspects of the selection process.

As a federally regulated employer, Chippewas of the Thames First Nation is not required to include compensation ranges in job postings. Depending on the nature of the recruitment and the position, we may choose to share salary or pay band information in the posting or during the early stages of the process. Compensation is always discussed with candidates during recruitment to ensure clarity and alignment with their expectations and experience.