Schedule: Full-time
Term: Temporary
Wage: $20/hour
Reporting to: Manager of Fund Development and Finance Coordinator

Barrie Family Hospice of Elgin is more than a place—it’s a feeling. It’s where compassionate care meets comfort, where families find connection, and where every moment matters. We believe that end-of-life care isn’t just about health care—it’s about how we make people feel. It’s about creating an experience that honours the whole person: their story, their spirit, and the people they love.

Rooted in the heart of Elgin County and nestled among the trees, overlooking Waterworks Park, our cottage-like design features 10 beautiful private suites, cozy family spaces, and a peaceful, natural setting that invites quiet reflection, connection, and comfort. We’ll provide expert wrap-around care—managing pain and symptoms while supporting emotional, spiritual, and practical needs.

This isn’t just a job—it’s a calling. A chance to be part of something meaningful, to walk alongside people during life’s most sacred moments, and to help families simply be families again. Whether it’s a shared laugh around the harvest table, a sunset by the fire pit, or a favourite song played one last time, we are here to create space for love, comfort, and compassion.  Our noble purpose guides everything we do:  We support exceptional care at end of life.

If you believe in the power of presence, compassion, and human connection, we invite you to join us!

www.elginhospice.com

Position Summary:

We are seeking a full-time Office Administrative Assistant through the Canada Summer Jobs program. This role will support fundraising activities, donor stewardship, communications, daily office operations, and general accounting office support.

As a key member of the administrative and fund development team, you will assist in tracking donations, preparing donor acknowledgments, supporting events, drafting content, and ensuring smooth office operations. You will also work closely with our accountant to provide administrative accounting support, such as filing, organizing documents, data entry, preparing spreadsheets, and assisting with invoice and receipt management.

This is an excellent opportunity for a student interested in fundraising, communications, accounting support, office administration, non-profit work, or community engagement.

Key Accountabilities of this Role Include:

Fundraising, Donor Relations & Database Support

• Track, update, and maintain donor and prospect information
• Assist with processing incoming donations, preparing tax receipts, and generating donor acknowledgment letters
• Support monthly and annual pledge schedules and reminders
• Produce reports, mailing lists, invitations, and event registration support
• Assist with fundraising events, gift announcements, and cheque presentations
• Represent Barrie Hospice of Elgin professionally when engaging with donors, volunteers, and residents

Administrative & Accounting Support

• Assist with scheduling, meeting support, and taking meeting minutes
• Maintain filing systems, including reports, donor records, invoices, and administrative documents
• Provide general administrative accounting support, such as:
  • Filing and organizing financial documents
  • Sorting receipts and invoices
  • Preparing spreadsheets or summaries
  • Assisting with data entry into templates or tracking systems
  • Scanning, printing, and preparing accounting packages
  • Supporting month-end preparation tasks such as organizing paperwork
  • Perform additional administrative duties as assigned

Qualifications:

*Applicants must meet Canada Summer Jobs eligibility requirements.

• Enrolled in a post-secondary program such as Office Administration, Fund Development, Communications, Accounting/Finance (intro level), Business Administration, Marketing, or a related field
• Strong organizational and administrative skills
• Interest in gaining experience in office administration, fundraising, and accounting
• Strong written and verbal communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Comfort with social media platforms
• Ability to manage multiple tasks with attention to detail
• Ability to maintain confidentiality when handling sensitive information
• Professional, friendly, and comfortable engaging with donors, volunteers, staff and residents

With the JOB ID & Position in the subject line, email your resume to: jobs@employmentserviceselgin.ca

Equal Opportunity Employer Statement

Barrie Family Hospice of Elgin is an equal opportunity employer. We are committed to fostering an inclusive and accessible environment where all individuals are treated with respect and dignity. We welcome and encourage applications from people of all backgrounds, including but not limited to women, Indigenous peoples, persons with disabilities, members of visible minorities, and those of diverse sexual orientations and gender identities.

Application Acknowledgment

We thank all applicants for their interest in joining our team. Only those selected for an interview will be contacted. The posting will remain active until the position is filled.